Rooms
Creating rooms, the required fields, how room price relates to lease price, and bulk creation.
Before you start
1. Create a room
Open the form
Go to Properties → Rooms and press (+).
Fill in the fields
Field Required Description Building Yes Determines which floors are offered next. Floor Yes The room cannot be saved without one. Name or number Yes Maximum 255 characters. Appears on invoices, tasks and the property layout. Price Yes Base rent. New leases inherit this as their starting price. Deposit Yes Default deposit amount for a new lease on this room. Area (m²) No Must be zero or more. Room type No Used for grouping and filtering. Maximum occupants No Whole number, zero or more. Drives per-person services and occupancy warnings. Invoice template No Overrides the building default for this room. Lease template No Overrides the building default for this room. Active No On by default. Inactive rooms cannot be leased or booked. Save
The room appears in the list and on the property layout.
2. Room price versus lease price
The room carries a default price. The lease carries the price actually agreed.
Changing the room price does not change existing leases. That is deliberate — a signed lease should never move because someone edited a list screen. To change what a sitting tenant pays, amend the lease or handle it at renewal.
3. Creating many rooms
When a building repeats the same layout per floor, create one floor completely, check the result, then repeat.
- Check the first invoice generated from one of the new rooms before creating the rest.
- A mistake copied across sixty rooms takes far longer to unpick than to prevent.
4. Taking a room out of service
Turn Active off rather than deleting. Deleting a room that already has invoices removes the records the finance reports are built from.
For a temporary stop — renovation, a hold — use an availability block instead, so the reason is recorded and occupancy reports stay honest.
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