Introduction
What Leasemble covers, how this documentation maps to the application, and where to start.
What Leasemble covers
Leasemble is a web application for landlords, property managers and operations teams. One account holds the whole portfolio, and every workflow reads from the same records.
| Menu | Covers | Docs |
|---|---|---|
| Properties | Buildings, rooms, beds, services, assets | Properties |
| Leasing | Leads, reservations, leases, tenants, vehicles | Leasing |
| Bookings | Nightly and hourly stays, rate plans, channels | Short-term rentals |
| Finance | Meter readings, invoices, income and expenses, commissions | Invoices |
| Tasks and Notifications | Incidents, assigned work, announcements | Tasks |
| Reports | Occupancy, cash flow, debt, profit and loss | Reports |
| Settings | Reference data, documents, meters, roles, users | General settings |
This documentation follows the application sidebar, so a screen you are looking at has a page in the same position here.
How each page is written
Pages that document a form follow the same shape, so you can skim to what you need:
- Before you start — what must already exist, or the form will not save.
- Numbered procedure — the steps in the order the application expects.
- Field table — every field, whether it is required, and any limit or condition.
- Callouts — grey for a useful detail, red for something you cannot undo.
Where to start
| If you manage | Start with |
|---|---|
| Long-term rentals | Quickstart → Properties → Leases → Invoices |
| Nightly or hourly stays | Quickstart → Rate plans → Bookings |
| A team across several buildings | Roles → Users → Reports |
| An existing portfolio moving over | Initial data setup |
Anything you create in the first week can be edited later. Deleting a room that already has invoices cannot be undone — set the structure up carefully before you start billing.
New to Leasemble?Follow the quickstart. It takes you from an empty account to your first issued invoice.
Get started
- QuickstartFrom an empty account to your first issued invoice, in the order the application enforces.
- Account and sign-inSigning in, recovering access, interface language and what only the account owner can do.
- Initial data setupEntering a real portfolio in the right order, and the decisions to make before the first invoice.
- DashboardThe opening screen: what it summarises, what the figures count, and what to do when a number looks wrong.
- Property layoutThe visual map of a building: reading the statuses and working directly from it.
Properties
- Properties overviewAreas, buildings, floors, rooms, beds, services and assets — the structure every other record points at.
- BuildingsCreating a building, the fields the form requires, defaults it passes down, and deactivating it safely.
- RoomsCreating rooms, the required fields, how room price relates to lease price, and bulk creation.
- BedsRenting by the bed in shared rooms: creating beds and what becomes required once a room has them.
- ServicesThe chargeable lines on an invoice: creating them, the required fields, types, tax and tiered pricing.
- AssetsEquipment handed over with a room: registering it, moving it, and the history that justifies replacing it.
Leasing
- Leasing overviewThe path from an enquiry to a signed lease, and which record to use at each step.
- LeadsRecording an enquiry, the required fields, booking a viewing and converting to a reservation or lease.
- ReservationsHolding a room before the lease starts, the holding deposit, and the three ways a reservation ends.
- LeasesCreating a lease, every required field, signing, renewing, transferring and terminating.
- TenantsCreating a tenant, the required and length-limited fields, occupants, and what tenants see in the app.
- VehiclesRegistering tenant vehicles for parking charges and gate access.
Short-term rentals
- Short-term rentals overviewNightly and hourly stays on the same rooms as long-term leases, and the order to set them up.
- Room calendarThe availability grid: reading it, spotting an unpriced date, and acting directly from it.
- BookingsTaking nightly and hourly stays, the required fields, changes, cancellation and billing.
- Rate plansPricing a room by date: creating a plan, nightly and hourly rates, and how overlapping plans resolve.
- Availability blocksMaking a room unavailable without selling it, and keeping the reason for honest occupancy reporting.
- Add-on templatesExtras sold alongside a stay: defining them once and attaching them to bookings.
- OTA connectionsExchanging availability with external booking channels over iCal, in both directions.
Finance
- Meter readingsRecording electricity and water indexes each cycle so metered services can be invoiced.
- InvoicesCreating an invoice for one room, generating a whole cycle, approving, sending, collecting and correcting.
- Income and expensesRecording money in and out, the fields the form requires, partial payments and approval.
- Credit balancesSurplus money held on a lease: how it is created, applied to an invoice, reversed and refunded.
- DepositsMoney you are holding, not revenue: taking it, deducting from it and giving it back.
- CommissionsPaying staff or partners for a signed lease or a booking, and keeping the cost attached to the deal.
Operations
Reports
- Reports overviewWhich report answers which question, what limits every report, and the habits that keep them trustworthy.
- VacanciesRooms available to rent today, and how long each has been empty.
- Upcoming vacanciesLeases ending soon, so re-letting starts before the room is empty.
- Occupancy rateHow full the portfolio is over time, and exactly what the denominator contains.
- Cash flowMoney in and out over a period, by account, building and transaction type.
- Daily cash positionOpening balance, movements and closing balance per account, day by day.
- Profit and lossRevenue against costs by building and by month, including how shared costs are allocated.
- Outstanding balancesWho owes what, how long it has been owed, and which arrears to work first.
- Billing calendarWhat is due to be invoiced and collected in the period ahead.
- Credit balances reportSurplus money held across leases, and how much of it is still waiting for approval.
- Deposits reportDeposits held across the portfolio, by building and by lease.
Settings
- General settingsCompany details, invoicing rules, approval behaviour and the channels notices are sent through.
- Payment accountsThe cash boxes and bank accounts money moves through, and why every receipt names one.
- Transaction typesThe categories income and expenses are grouped by in every financial report.
- Usage tiersBanded pricing for metered services, so electricity and water bill without manual calculation.
- MetersDefining electricity and water meters, attaching them to rooms, and replacing them cleanly.
- SuppliersThe contractors and vendors behind repairs, purchases and recurring services.
- WarehousesWhere assets live when they are not in a room, and how to keep stock honest.
- Asset typesThe categories assets are grouped by, and choosing the right level of detail.
- Asset movementsThe record of every asset that changed room, went to a warehouse or left the portfolio.
- Repair historyEvery repair raised against an asset, what it cost and who did it.
- Task typesThe categories tasks and incidents are grouped by, and the routing they drive.
- Reference listsThe small shared lists the rest of the application picks from.
- AreasThe geographic grouping above buildings, and choosing the right granularity.
- FloorsDefining storeys and their order within a building.
- Document templatesThe templates behind leases, invoices, handovers, reservation agreements and receipts.
- SignaturesSignature blocks used on generated documents and electronic signing.
- Team and accessHow scope and permission combine to decide what each person sees and can do.
- RolesNamed permission sets: creating them, and designing a small number that actually fit.
- UsersInviting staff, assigning their buildings and role, task routing, and removing access.
- Plans and billingYour subscription, what the limits count, and how payment works.
Platform
- IntegrationsEmail, electronic invoicing, booking channels and the API — what connects, and where each is configured.
- API keysReading your own data from another system: creating, scoping, rotating and revoking keys.
- Mobile appsThe manager app and the tenant app: who uses which, what each can do, and how access is granted.
- Frequently asked questionsShort answers to the questions that come up most often, each linking to the full page.
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