OTA connections

Exchanging availability with external booking channels over iCal, in both directions.

1. Connect a channel

  1. Get the room's iCal link

    Go to Bookings → OTA connections, pick the room and copy the export link.

  2. Add it to the channel

    Paste it into the channel's calendar import setting.

  3. Add the channel's link back

    Copy the channel's iCal export URL and add it to the room as an import.

  4. Test both directions

    Create a block here and confirm it appears on the channel; take a test booking there and confirm it appears here. Do not skip this.

2. What iCal carries

CarriedNot carried
Dates that are unavailablePrices and rate plans
Blocks you create hereGuest names and contact details
Bookings taken herePayment status

Sync runs on the channel's schedule, not instantly. On a fast-moving room a same-day double booking is still possible — keep a buffer if you sell the same room on several channels.

3. When a channel disagrees

  1. Identify the direction: a missing block here means the import is stale; a missing block there means the export is.
  2. Re-check both links before changing any data by hand.
  3. Force a refresh on the channel side, then re-compare.

Fix the link, not the symptom. Manually blocking a date to paper over a broken sync leaves the same failure in place for the next booking.

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