Assets

Before you start#

• Create the asset type first — it is required on the asset form. See Asset types.
• Create a warehouse if you hold stock outside rooms. See Warehouses.
• Create the supplier if you want purchase and repair costs attributed. See Suppliers.

1. Register an asset#

1. Open the form

   Go to Properties → Assets and press (+).

2. Fill in the fields

   Champ	Obligatoire	Description
   Asset type	Oui	The category. See Asset types.
   Location	Non	The building and room the asset sits in, or the warehouse if it is in storage.
   Quantity	Non	How many identical items this record covers.
   Price	Non	Purchase value, used to compare against accumulated repair cost.
   Brand / Model / Colour / Made in	Non	Maximum 255 characters each. Useful when ordering a replacement.
   Status	Non	Condition, e.g. in use, under repair, retired.
   Warehouse	Non	Where it is stored when not in a room.
   Supplier	Non	Who it was bought from.
   Holder	Non	The staff member responsible for it.
   Note	Non	Free text.

3. Save

   The asset appears on the room's handover list.

2. Movement and repair#

• Moving an asset between rooms or into storage is recorded in Asset movements.
• Repairs closed from a task are recorded in Repair history.

Do not delete a retired asset. Deleting removes its repair history — the evidence that justified replacing it. Record a movement out instead.

3. Handover at move-in and move-out#

The asset list for the room is the handover record. At move-out, anything damaged or missing becomes a charge on the final invoice, and can then be deducted from the deposit — see Deposits.