Assets

Before you start#

• Create the asset type first — it is required on the asset form. See Asset types.
• Create a warehouse if you hold stock outside rooms. See Warehouses.
• Create the supplier if you want purchase and repair costs attributed. See Suppliers.

1. Register an asset#

1. Open the form

   Go to Properties → Assets and press (+).

2. Fill in the fields

   Campo	Obligatorio	Descripción
   Asset type	Sí	The category. See Asset types.
   Location	No	The building and room the asset sits in, or the warehouse if it is in storage.
   Quantity	No	How many identical items this record covers.
   Price	No	Purchase value, used to compare against accumulated repair cost.
   Brand / Model / Colour / Made in	No	Maximum 255 characters each. Useful when ordering a replacement.
   Status	No	Condition, e.g. in use, under repair, retired.
   Warehouse	No	Where it is stored when not in a room.
   Supplier	No	Who it was bought from.
   Holder	No	The staff member responsible for it.
   Note	No	Free text.

3. Save

   The asset appears on the room's handover list.

2. Movement and repair#

• Moving an asset between rooms or into storage is recorded in Asset movements.
• Repairs closed from a task are recorded in Repair history.

Do not delete a retired asset. Deleting removes its repair history — the evidence that justified replacing it. Record a movement out instead.

3. Handover at move-in and move-out#

The asset list for the room is the handover record. At move-out, anything damaged or missing becomes a charge on the final invoice, and can then be deducted from the deposit — see Deposits.